Privacy Policy
Ebb Scandinavia (Ebb) processes personal data about you within the framework of our business operations. Your privacy is important to us and we want to be transparent about what data we process about you and why. Therefore, we have developed this privacy policy for our processing of personal data. If you wish to contact us regarding our processing of your personal data, you are welcome to do so via email at info@ebbscandinavia.com or by mail at Victoriapassagen 14, 411 16 Gothenburg, Sweden.
Personal Data for Our Marketing and Offers
What Data?
We process data about you in the form of name, email address, workplace, and other contact information. This data has been collected from you in connection with:
You becoming a customer with us (if you are a customer),
You contacting us in another way,
Your request to receive invitations/newsletters from us.
Why?
We process your data to communicate with you and send marketing materials to you. This communication includes sending newsletters, invitations to events and lectures, or direct contact via email or phone. We send this information based on a legitimate interest assessment and Ebb’s legitimate interest in maintaining a business relationship with you and communicating with you in your professional role regarding information and events that we offer and believe may be of interest to you. If you would like to know more about how we conducted this legitimate interest assessment, please contact us. If you have given your consent, we process your data for the aforementioned purposes and to send electronic marketing based on your consent.
Who Gets Access?
Your data will be processed by Ebb. The data will be shared with IT providers who process data on our behalf, known as data processors. For example, cloud service providers may access your personal data. We have signed data processing agreements or equivalent agreements which, among other things, oblige them to handle information securely, correctly, and confidentially.
Additionally, we use HubSpot as a third-party service provider. HubSpot helps us manage our marketing efforts, including the automation of marketing communications and the analysis of marketing data. HubSpot may access and process your personal data on our behalf to provide these services. We have agreements with HubSpot to ensure that your data is handled securely and in compliance with applicable laws.
How Long?
We process your data until you withdraw your consent by clicking "unsubscribe" in our communications. If you have not given your consent, we process your data as long as you or your employer or contractor has a business relationship with us or is deemed to have potential for a business relationship in the near future. You always have the option to unsubscribe from further communications from us at any time. If you unsubscribe, we will immediately stop processing your personal data for marketing purposes.
Personal Data in the Context of Our Assignments
What Data?
We process data related to employees of companies that are customers or suppliers to Ebb. This data may include name, title, employer, contact information, job description, project description, billing information, and payment details.
Why We Process Your Personal Data
We process your data to fulfill our assignment and maintain contact with customers, suppliers, and other individuals related to the assignment.
Who Gets Access?
Your personal data is also shared with subcontractors who process personal data on our behalf, known as data processors. These can include printing companies, photographers, other agencies, IT providers, etc.
How Long?
Data that we process to fulfill our contract with the customer you are employed by or contracted with is processed as long as necessary to administer the contractual relationship, exercise our rights, and fulfill our obligations. To comply with legal requirements or because we have the right to do so according to a legitimate interest assessment, we may retain your personal data for a longer period. Any data related to payment and required by accounting laws is processed for seven (7) years according to the Accounting Act.
Suppliers' Personal Data
What Data?
We collect your personal data, such as name, phone number, and email address, from you or your employer or contractor in connection with the business relationship between us.
Why?
Your personal data as an employee or contractor of a supplier to us, or as a sole trader, is processed in accordance with the agreement with the supplier for invoice management, payment, and administration of the contractual relationship, handling of deliveries, and contact and communication. When we process your personal data as an employee or contractor, we do so based on a legitimate interest assessment. Our legitimate interest is to be able to administer agreements and fulfill our obligations to our suppliers (your employer or contractor).
Who Gets Access?
Your personal data is primarily shared with IT and system providers who provide development and support for our systems and cloud services.
How Long?
Personal data that we process to fulfill our contract with you/the supplier you are employed by or contracted with is processed as long as necessary to administer the contractual relationship, exercise our rights, and fulfill our obligations to you/the supplier you are employed by or contracted with. If your employment or assignment with the supplier or with us ends, we will stop processing your personal data as soon as we receive such information from the supplier. Any data related to payment and required by accounting laws is processed for seven (7) years according to the Accounting Act.
Our Cookies
What Data?
We process the information created by the cookies set when you visit ebbscandinavia.com (including your IP address), such as the length of your visit, the number of page views, the choices you make on ebbscandinavia.com, your screen resolution, and how you found ebbscandinavia.com.
Why?
Your personal data is processed for the purposes of enabling our visitors to use the website as intended by us and for statistics. The personal data is processed based on a balance between your interests and our interests in providing you with a good user experience on ebbscandinavia.com and our commercial interest in obtaining information about visitors. If you do not want to allow the storage of cookies on your computer, you can adjust this in your browser settings.
Who Gets Access?
Your personal data may be disclosed to Google LLC and its subsidiaries, who themselves are data controllers for their processing of your personal data. Read more about Google Analytics and Google's processing of your personal data here.
How Long?
How long we process your personal data varies depending on which cookie is set in your browser. Permanent cookies remain on your computer until you delete them or the expiration date passes, and you return to ebbscandinavia.com.
Your Rights
Withdraw Your Consent and Object to Processing
You can withdraw all or part of the consent you have given at any time, with effect as soon as possible from the withdrawal. You can object to your data being processed for marketing purposes. In that case, we will stop processing your data. You also have the right to object to your data being processed based on a legitimate interest assessment. If you have any complaints regarding our processing of your personal data, you have the right to file a complaint with the Data Inspection Authority.
Access
You have the right to request information about what personal data we process about you and how the data is processed. You also have the right to request a copy of the personal data processed by us.
Correction or Deletion
You have the right to have incorrect data corrected without undue delay and to ask us to complete incomplete data by providing us with correct data. You have the right to request the deletion of your personal data at any time, e.g., if the processing is no longer relevant to the purpose for which the data was collected or if you object to processing based on a legitimate interest assessment.
Data Export
If you have given your consent or if we base the processing on an agreement with you, you have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used, and machine-readable format and to transfer this data to another data controller or get our help to transfer the data to another data controller when technically possible.